Integrating separate software systems - estimating, project management, operations, accounting, etc… can be a gargantuan task. To determine the value of integrating multiple systems, consider how many points of contact need to be maintained between systems. Few points may indicate less need to integrate. Many points show greater need but also makes the integration more complicated. Another consideration is how frequently synchronization needs to occur.

How much will integrating cost or save? One way to determine this is to consider the amount of extra data entry involved. A simplified example: Two hours per week could translate into a cost of around $2000 per year. If the cost of integrating were $5000, then it would take 2 ½ years to obtain payback. Of course the increased efficiency of personnel by having data immediately available is not so easy to quantify.

In general, it’s safe to say that eventually it will be optimal to have all your software systems communicating with each other. Whenever you evaluate new software, be sure to make this eventuality a strong consideration.